Pelaksanaan electronic filing (e-filing) di Dinas Perpustakaan dan Kearsipan Daerah kota Surakarta

Abstract

This study aims to determine: 1) the implementation of electronic filing at the Regional Library and Archives Service in Surakarta City; 2) obstacles; and 3) efforts to overcome obstacles. A qualitative case study method was used for this kind of research. Interviews, observation, and document analysis were the methods that were used to collect the data. Purposive sampling and snowball sampling were used in the sampling process. Utilize the credibility test, which includes the transferability, dependability, and confirmability tests, to assess the data's validity. An interactive analysis model is used for data reduction, data presentation, drawing conclusions, and verification in the data analysis technique. The results of the study: First, Disarpusda of Surakarta City carried out the transition of archive management from a manual system to an information technology-based archive system called SIMARDI-Offline, with archive management stages including creation, use, and maintenance, as well as depreciation. Second, a lack of experts, the SIMARDI application not being online yet, a delay in OPD submitting archives, and an unorganized arrangement of archives in OPD are all barriers to the implementation of electronic filing by Disarpusda of Surakarta City. Third, efforts were made to overcome obstacles by fulfilling the CPNS formation for archivist functional staff and several alternative efforts, developing applications to become online, submitting budgets, and holding archival training for all archive managers in each OPD.