Analysis of the digital records management system at SMK Batik 1 Surakarta in 2026

Fadia Azzara Eka Laraswati, Jumiyanto Widodo

Abstract

Abstrak: Pengelolaan arsip digital penting dalam mendukung administrasi sekolah karena dapat mempermudah penyimpanan, akses, dan penemuan kembali informasi. Penelitian ini bertujuan menganalisis sistem kearsipan digital di SMK Batik 1 Surakarta Tahun 2026, meliputi proses penciptaan, penyimpanan, dan penemuan kembali arsip, efektivitas media digital, kesiapan sumber daya manusia, keamanan dan pemeliharaan arsip, serta faktor penghambat penerapannya. Penelitian menggunakan pendekatan kualitatif deskriptif. Data dikumpulkan melalui observasi, wawancara, dan dokumentasi dengan lima informan yang dipilih menggunakan purposive sampling. Keabsahan data diuji melalui triangulasi sumber dan teknik, sedangkan analisis data meliputi reduksi data, penyajian data, serta penarikan kesimpulan. Hasil penelitian menunjukkan bahwa pengelolaan arsip digital menggunakan Nawala, SLiMS, Microsoft Excel, Microsoft Word, E-SPP, dan Google Drive. Media digital membantu mempercepat penyimpanan dan penemuan kembali arsip serta mendukung pekerjaan administrasi. Penerapannya belum optimal karena sistem belum terintegrasi, kompetensi sumber daya manusia belum merata, sarana dan prasarana mengalami kendala, serta keamanan dan pemeliharaan belum didukung prosedur yang baku. Faktor penghambat meliputi kompetensi SDM, jaringan, perangkat, dan penggunaan arsip fisik sebagai cadangan.

 

Kata kunci: efektivitas; kesiapan sumber daya manusia; kualitatif; pengelolaan arsip; transformasi digital

 

Abstract: Digital records management is essential in supporting school administration, as it facilitates the storage, access, and retrieval of information. This study aimed to analyze the digital records management system at SMK Batik 1 Surakarta in 2026, encompassing the creation, storage, and retrieval of records; the effectiveness of digital media; human resource readiness; records security and maintenance; and factors that inhibited its implementation. This study employed a descriptive qualitative approach. Data were collected through observation, in-depth interviews, and documentation involving five informants selected through purposive sampling. Data validity was established through source and technique triangulation, while data analysis followed the interactive model comprising data reduction, data presentation, and conclusion drawing. The findings revealed that digital records management was carried out using Nawala, SLiMS, Microsoft Excel, Microsoft Word, E-SPP, and Google Drive. Digital media accelerated records storage and retrieval and supported administrative tasks. Nevertheless, implementation remained suboptimal because the systems were not integrated, human resource competencies were uneven, infrastructure encountered constraints, and security and maintenance were not supported by standardized procedures. The main inhibiting factors included human resource competencies, network and device problems, and continued reliance on physical records as backups.

 

Keywords: archive management; digital transformation; effectiveness; human resource readiness; qualitative

Keywords

efektivitas; kesiapan sumber daya manusia; kualitatif; pengelolaan arsip; transformasi digital; archive management; digital transformation; effectiveness; human resource readiness; qualitative

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References

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DOI: https://doi.org/10.20961/jikap.v10i5.123004

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