Publication Ethics and Malpractice Statement

In order to uphold the highest standards of scholarly publishing and to ensure transparency, fairness and integrity in all aspects of its publication process, Javanologi adopts the following ethical policies, aligned with the COPE Core Practices.

1. Authorship and Contributorship

• Only those persons who have made substantial contributions to the conception and design of the work; or the acquisition, analysis or interpretation of data; or the drafting or critical revision of the article shall be listed as authors.
• All authors must approve the final version of the manuscript and agree to its submission to Javanologi.
• Each author must take responsibility for the content of the article, including the accuracy of data and integrity of the work.
• All contributors who do not meet authorship criteria should be acknowledged and their contribution described.
• No manuscript previously published (in whole or in part) or under consideration elsewhere shall be submitted to Javanologi without explicit disclosure and agreement by the Editor.
• Guest authorship, ghost-authorship, or fabrication/falsification of author contributions are not tolerated.

2. Editorial and Peer Review Process

• Javanologi uses a double-blind peer review process (unless otherwise stated). The Editor-in-Chief and the Editorial Board ensure the peer review process is timely, fair, and based exclusively on the academic merit of submitted manuscripts, regardless of authors’ nationality, age, gender, ethnicity, institutional affiliation, or other non-scientific factors.
• Editors and reviewers must treat submitted manuscripts as confidential and respect intellectual property rights. Reviewers must declare any potential conflicts of interest and decline assignments when necessary.
• Authors should respond constructively to reviewer comments, provide revisions when required, and supply additional information or data when requested by the Editor or reviewers.

3. Conflict of Interest

• Authors, reviewers, and editors must disclose any potential conflicts of interest (financial, personal, professional, institutional) that might influence their work or judgments.
• Reviewers and editors with relevant conflicts must recuse themselves from decision-making related to the manuscript.
• All funding sources, institutional affiliations, consultancies, and other relationships that could pose a conflict must be stated in the manuscript.

4. Ethical Oversight of Research

• Authors must ensure that any research involving human subjects, animals, or sensitive data/communities has obtained appropriate ethical clearance from a recognized ethics committee or institutional review board.
• The manuscript must explicitly state the ethics approval number or certificate, and informed consent procedures (when applicable) must be documented.
• If applicable, authors must confirm that all relevant guidelines on welfare, confidentiality, and consent have been followed.

5. Data Availability and Reproducibility

• Authors are encouraged (or required) to provide access to the underlying data, methods, code, or other research materials needed to reproduce their results, unless there are ethical, privacy or confidentiality constraints.
• Manuscripts must include sufficient detail of methodology to allow the work to be replicated by others.
• When data cannot be public, authors should justify this and provide information on how the data may be accessed (if possible) under restricted conditions.

6. Intellectual Property, Copyright and Licensing

• Authors warrant that their submitted manuscript is their own original work, has not been published elsewhere (in the same or substantially similar form), and is not under review elsewhere.
• Appropriate permissions must be obtained for the use of copyrighted material (figures, tables, or text) and credit the source appropriately.
• Javanologi publishes articles under open‐access terms (or other licensing terms as specified), and the copyright or licensing conditions will be clearly stated on the website.

7. Handling Complaints, Appeals, Corrections and Retractions

• Javanologi provides a clear, transparent policy for handling complaints and appeals relating to editorial decisions, peer review, and alleged misconduct.
• Authors and/or reviewers may appeal editorial decisions by submitting a written request to the Editor, who will respond in a timely and fair manner.
• After publication, if errors or ethical issues are identified, the Journal will issue corrections, expressions of concern, or retractions, following COPE flow-charts and best practice guidelines.
• The integrity of the published record is paramount; when a work is retracted, the original article will remain identifiable (e.g., watermarked “retracted”) with the reason for retraction publicly stated.

8. Research Misconduct

• Misconduct such as plagiarism, data fabrication/falsification, duplicate/published‐elsewhere submission, unethical authorship practices, citation manipulation, or peer‐review manipulation will not be tolerated.
• When misconduct is suspected, the Editor will undertake an initial assessment, may contact authors and institutions for clarification, and apply appropriate action (rejection, correction, retraction) as per COPE guidance.

9. Post-Publication Discussion

• Readers are encouraged to provide post‐publication commentary, correspondence or letters to the Editor regarding published articles.
• The Journal will maintain a mechanism for publishing such responses and, where appropriate, authors may respond in subsequent issues.
• This open dialogue supports the scholarly record and the refinement of understanding.

10. Business Model, Transparency and Editorial Independence

• Javanologi discloses its business model (including any article processing charges, subsidies or sponsorships) and maintains editorial independence from its publisher, institution, owners, or sponsors.
• The Editor-in-Chief is responsible for decision‐making and ensures that the peer review and editorial process is free from undue influence from commercial, political or other non‐scholarly considerations.

Author Fees

Javanologi: International Journal of Javanese Studies does not charge any fees for manuscript submission, processing, or publication. All stages of the editorial and publishing process are provided free of charge to authors.

Authors and readers are advised to be cautious of any individuals or entities falsely claiming to represent Javanologi and requesting payments. All official communication from the journal is conducted through our verified contact channels. If you receive suspicious messages or requests for payment, please contact us directly to verify their authenticity.

Plagiarism Policy

Every manuscript submitted for publication in Javanologi Journal is checked for plagiarism after submission and before being sent to an editor for editorial review.

Javanologi Journal uses Turnitin to detect instances of overlapping and similar text in submitted manuscripts.

How are manuscripts with plagiarism handled?

The manuscripts in which plagiarism is detected are handled based on the extent of plagiarism present in the manuscript.

• <5% plagiarism - The manuscript is assigned a manuscript ID and it is immediately sent back to the authors for content revision.
• 5–25% plagiarism - The manuscript is NOT assigned a manuscript ID and it is immediately sent back to the authors for content revision.
• >25% plagiarism - The manuscript is rejected without editorial review. The authors are advised to revise the plagiarized parts of the manuscript and resubmit it as a fresh manuscript.

Retraction

The papers published in Javanologi Journal will be considered to retract in the publication if:

1. They have clear evidence that the findings are unreliable, either as a result of major error (eg, miscalculation or experimental error), or as a result of fabrication (eg, of data) or falsification (eg, image manipulation);
2. It constitutes plagiarism;
3. The findings have previously been published elsewhere without proper attribution to previous sources or disclosure to the editor, permission to republish, or justification (ie, cases of redundant publication);
4. It contains material or data without authorisation for use;
5. Copyright has been infringed or there is some other serious legal issue (eg, libel, privacy);
6. It reports unethical research;
7. It has been published solely on the basis of a compromised or manipulated peer review process;
8. The author(s) failed to disclose a major competing interest (a.k.a. conflict of interest) that, in the view of the editor, would have unduly affected interpretations of the work or recommendations by editors and peer reviewers;
   
   The mechanism of retraction follows the Retraction Guidelines of Committee on Publication Ethics (COPE) which can be accessed at:
   
   https://doi.org/10.24318/cope.2019.1.4